Board Minutes
Minutes
Board Meeting
August 14, 2016
Present: Harry Schoepp, Stan Schram, Gerri Schram, Ann Owens, Ken Owens, Keith Walter, Marguerite Walter, Janet Schoepp, John Dafoe, Mary Dafoe, Harold Adam. Ruth Adam, Echo-Lynn Williams, Ben Hoines
1. Called meeting to order at 6:30pm.
2. Harry Schoepp thanked everyone for their help.
3. Ben Hoines mentioned that someone wanted their money back for 2 tickets. The ticket was drawn twice and she was upset because she never got her 2 gifts. It was suggested you don’t give out the tickets till you have the money.
4. Ben Hoines stated that the tombola went as smooth as can be possible. Elizabeth Schoepp stated that going by table number was a good idea.
5. Suggested that the mark up sheet be marked with a T if it is a gift certificate
6. Gerri Schram stated that Adele Ulmer made a comment of “look at the crowd age wise” Steaks is too big. Suggested we have a cutting board and a knife by the steaks. John Dafoe had suggested that at an earlier meeting.
7. Harry stated that he would talk to the Co-op about making the steaks thicker and more consistent in size.
8. John Dafoe stated we have a mike in middle of the room, and to tell people to talk in the top of the mike. Maybe get a cross directional mike instead.
9. Door Prizes – Not so much running around and not get the winning person to pick the next number.
10. We need a gavel to get attention.
11. Maybe more tombola tickets at a better ratio and less door prizes.
12. Use # on your ticket for Silent Auction instead of Name.
13. Profit will be around $3200.00
14. Kim Mueller was here ate her steak and had to leave.
15. We will give Ed Walker and his partner a gift certificate.
16. Harry Schoepp and Marguerite Walter want out of their positions.
17. Marguerite Walter will place the Thank You ad in the paper.
18. Hand Deliver the Thank You letters to donors except Gerri Schram.
19. Stan Schram stated we give ourselves a round of applause.
20. Elizabeth Schoepp asked if we could get premade Caesar – variation of drinks.
21. Next meeting Dates:
a. Board Meeting – August 14, 2016
b. Board Meeting - November 7, 2016
c. General Meeting - November 21. 2016
22. Gerri Schram moved meeting be adjourned at 7:30 pm. Motion seconded by Marguerite Walter.
Board Meeting
August 14, 2016
Present: Harry Schoepp, Stan Schram, Gerri Schram, Ann Owens, Ken Owens, Keith Walter, Marguerite Walter, Janet Schoepp, John Dafoe, Mary Dafoe, Harold Adam. Ruth Adam, Echo-Lynn Williams, Ben Hoines
1. Called meeting to order at 6:30pm.
2. Harry Schoepp thanked everyone for their help.
3. Ben Hoines mentioned that someone wanted their money back for 2 tickets. The ticket was drawn twice and she was upset because she never got her 2 gifts. It was suggested you don’t give out the tickets till you have the money.
4. Ben Hoines stated that the tombola went as smooth as can be possible. Elizabeth Schoepp stated that going by table number was a good idea.
5. Suggested that the mark up sheet be marked with a T if it is a gift certificate
6. Gerri Schram stated that Adele Ulmer made a comment of “look at the crowd age wise” Steaks is too big. Suggested we have a cutting board and a knife by the steaks. John Dafoe had suggested that at an earlier meeting.
7. Harry stated that he would talk to the Co-op about making the steaks thicker and more consistent in size.
8. John Dafoe stated we have a mike in middle of the room, and to tell people to talk in the top of the mike. Maybe get a cross directional mike instead.
9. Door Prizes – Not so much running around and not get the winning person to pick the next number.
10. We need a gavel to get attention.
11. Maybe more tombola tickets at a better ratio and less door prizes.
12. Use # on your ticket for Silent Auction instead of Name.
13. Profit will be around $3200.00
14. Kim Mueller was here ate her steak and had to leave.
15. We will give Ed Walker and his partner a gift certificate.
16. Harry Schoepp and Marguerite Walter want out of their positions.
17. Marguerite Walter will place the Thank You ad in the paper.
18. Hand Deliver the Thank You letters to donors except Gerri Schram.
19. Stan Schram stated we give ourselves a round of applause.
20. Elizabeth Schoepp asked if we could get premade Caesar – variation of drinks.
21. Next meeting Dates:
a. Board Meeting – August 14, 2016
b. Board Meeting - November 7, 2016
c. General Meeting - November 21. 2016
22. Gerri Schram moved meeting be adjourned at 7:30 pm. Motion seconded by Marguerite Walter.
Minutes
Board Meeting
July 11, 2016
Present: Harry Schoepp, Ann Owens, Marguerite Walter, Echo-Lynn Williams, Janet Schoepp, Noreen Stecyk, Irene Goebel, Ben Hoines, John Dafoe,
Missing; Detlaf Onderka, Norma Burroughs, Helga Drevers, Sandra Hennig, Marilyn Goebel
1. Called meeting to order at 7:35pm.
2. Harry Schoepp approved the agenda as presented. Seconded by Ann Owens. Carried.
3. Marguerite Walter moved the minutes of May 2, 2016 be approved as presented. Motion was seconded by Echo-Lynn Williams. Carried.
4. No Treasurer’s report.
5. Old Business:
a. Cooks – Keith Walter, Stan Schram, Richard Schoepp
b. Runners – Echo-Lynn Williams, Gerri Schram
c. Bartenders- Elizabeth Schoepp, Ben Hoines
d. MC – Gordon Drevers
e. Grave- Ben Hoines
f. Menu- Mrs John Dafoe- Onion Salad
g. Ann Owens moved we have a Caesar Salad. John Dafoe seconded the motion. Carried
h. Beans- Echo-Lynn William will do the beans this year.
i. Potatoes and steaks are from Co-op – discussed the size. Will still get 8oz ones. Marguerite Walter moved we go with Co-op for Streaks and potatoes, Garlic Bread and BBQ. Motion was seconded by Echo-Lynn Williams. Carried
j. Ice Cream and strawberries or mixed berries for dessert.
k. Co-op will supply BBQ with propane.
l. Tombolas – Marilyn and Irene Goebel will look after the sale of the tickets. 7 to 1 ratio and all prizes must be in by August 8th.
m. Set Up Time – Friday night at 7:00pm
n. August 7th, at Harry Schoepp to sort out the gifts.
o. Tickets - only 2 tickets left as of today.
9. Next meeting Dates:
a. Board Meeting – August 14, 2016
b. Board Meeting - November 7, 2016
c. General Meeting - November 21. 2016
10. Ann Owens moved meeting be adjourned at 8:35 pm. Motion seconded by Janet Schoepp.
Board Meeting
July 11, 2016
Present: Harry Schoepp, Ann Owens, Marguerite Walter, Echo-Lynn Williams, Janet Schoepp, Noreen Stecyk, Irene Goebel, Ben Hoines, John Dafoe,
Missing; Detlaf Onderka, Norma Burroughs, Helga Drevers, Sandra Hennig, Marilyn Goebel
1. Called meeting to order at 7:35pm.
2. Harry Schoepp approved the agenda as presented. Seconded by Ann Owens. Carried.
3. Marguerite Walter moved the minutes of May 2, 2016 be approved as presented. Motion was seconded by Echo-Lynn Williams. Carried.
4. No Treasurer’s report.
5. Old Business:
a. Cooks – Keith Walter, Stan Schram, Richard Schoepp
b. Runners – Echo-Lynn Williams, Gerri Schram
c. Bartenders- Elizabeth Schoepp, Ben Hoines
d. MC – Gordon Drevers
e. Grave- Ben Hoines
f. Menu- Mrs John Dafoe- Onion Salad
g. Ann Owens moved we have a Caesar Salad. John Dafoe seconded the motion. Carried
h. Beans- Echo-Lynn William will do the beans this year.
i. Potatoes and steaks are from Co-op – discussed the size. Will still get 8oz ones. Marguerite Walter moved we go with Co-op for Streaks and potatoes, Garlic Bread and BBQ. Motion was seconded by Echo-Lynn Williams. Carried
j. Ice Cream and strawberries or mixed berries for dessert.
k. Co-op will supply BBQ with propane.
l. Tombolas – Marilyn and Irene Goebel will look after the sale of the tickets. 7 to 1 ratio and all prizes must be in by August 8th.
m. Set Up Time – Friday night at 7:00pm
n. August 7th, at Harry Schoepp to sort out the gifts.
o. Tickets - only 2 tickets left as of today.
9. Next meeting Dates:
a. Board Meeting – August 14, 2016
b. Board Meeting - November 7, 2016
c. General Meeting - November 21. 2016
10. Ann Owens moved meeting be adjourned at 8:35 pm. Motion seconded by Janet Schoepp.
Minutes
Board Meeting
May 2, 2016
Present: Harry Schoepp, Ann Owens, Marguerite Walter, Detlaf Onderka, Norma Burroughs, Echo-Lynn Williams, Janet Schoepp, Noreen Stecyk
Missing; John Dafoe, Helga Drevers, Sandra Hennig, Ben Hoines, Marilyn Goebel
1. Called meeting to order at 7:35pm.
2. Moment of silence was held for a late director- Dennis Van Denhouten
3. Marguerite Walter approved the agenda as presented, Seconded by Ann Owens. Carried.
4. Marguerite Walter moved the minutes of February 17, 2016 be approved as presented. Motion was seconded by Detlef Onderka. Carried.
5. No Treasurer’s report.
6. Harry Schoepp stated we would run the meeting without a quorum.
7. Stony Central Report: Helga Drevers not present, so Harry Schoepp stated that Stony Central has a new president- Ed Wilkinson. Also that Stony had made a donation to DARE and MADD. They were putting a float in the parade this year. Also mentioned the meeting at Holborn on May9th, on Drug Awareness.
8. Fan Out – Is moving to the County Patrol Building as everything is too crowded at the RCMP Building.
9. Old Business:
a. Sound System has been set up and used.
10. New Business:
a. Cooks- Keith
b. Runners
c. Bartenders- Elizabeth & Richard offered to do it again
d. Door Prize Collectors- Ann Owens and Harry Schoepp
e. MC- Gord Drevers has said he would do it again.
f. Pastor for Grace- Pastor Doug or Ben Hoines
g. Menu Co-op – Rod is there and has stated maybe around $4.50 to $5.00, also we get their BBQ and they will bake the potatoes. We also get the garlic bread there. Harry Schoepp will buy the pop and water. We will also have wine for sale.
h. Ruth Adam will be doing 5 baskets again at a cost of $150.00 as per last year.
i. Tombola tickets – 700 tickets if enough gifts are received. To be sold after supper with a limit of ten at a time.
j. Call Table #’s for collection of Tombola gifts.
k. Echo-|Lynn Williams moved we give Ed Walker a gift certificate. Motion was seconded by Ann Owens. Carried.
l. Don’t start the Auction till Tombolas have all been signed for.
m. Set Up Time – Friday night at 7:30pm
n. Marguerite Walter will send an email and phone the day of the meeting.
o. Flyer! 16 cent per flyer to deliver. Fall would be better time to mail out.
9. Next meeting Dates:
a. Board Meeting – July 11, 2016
b. Board Meeting - August 14, 2016
c. Board Meeting - ?
10. Marguerite Walter moved meeting be adjourned at 8:35 pm. Motion seconded by Janet Schoepp..
Board Meeting
May 2, 2016
Present: Harry Schoepp, Ann Owens, Marguerite Walter, Detlaf Onderka, Norma Burroughs, Echo-Lynn Williams, Janet Schoepp, Noreen Stecyk
Missing; John Dafoe, Helga Drevers, Sandra Hennig, Ben Hoines, Marilyn Goebel
1. Called meeting to order at 7:35pm.
2. Moment of silence was held for a late director- Dennis Van Denhouten
3. Marguerite Walter approved the agenda as presented, Seconded by Ann Owens. Carried.
4. Marguerite Walter moved the minutes of February 17, 2016 be approved as presented. Motion was seconded by Detlef Onderka. Carried.
5. No Treasurer’s report.
6. Harry Schoepp stated we would run the meeting without a quorum.
7. Stony Central Report: Helga Drevers not present, so Harry Schoepp stated that Stony Central has a new president- Ed Wilkinson. Also that Stony had made a donation to DARE and MADD. They were putting a float in the parade this year. Also mentioned the meeting at Holborn on May9th, on Drug Awareness.
8. Fan Out – Is moving to the County Patrol Building as everything is too crowded at the RCMP Building.
9. Old Business:
a. Sound System has been set up and used.
10. New Business:
a. Cooks- Keith
b. Runners
c. Bartenders- Elizabeth & Richard offered to do it again
d. Door Prize Collectors- Ann Owens and Harry Schoepp
e. MC- Gord Drevers has said he would do it again.
f. Pastor for Grace- Pastor Doug or Ben Hoines
g. Menu Co-op – Rod is there and has stated maybe around $4.50 to $5.00, also we get their BBQ and they will bake the potatoes. We also get the garlic bread there. Harry Schoepp will buy the pop and water. We will also have wine for sale.
h. Ruth Adam will be doing 5 baskets again at a cost of $150.00 as per last year.
i. Tombola tickets – 700 tickets if enough gifts are received. To be sold after supper with a limit of ten at a time.
j. Call Table #’s for collection of Tombola gifts.
k. Echo-|Lynn Williams moved we give Ed Walker a gift certificate. Motion was seconded by Ann Owens. Carried.
l. Don’t start the Auction till Tombolas have all been signed for.
m. Set Up Time – Friday night at 7:30pm
n. Marguerite Walter will send an email and phone the day of the meeting.
o. Flyer! 16 cent per flyer to deliver. Fall would be better time to mail out.
9. Next meeting Dates:
a. Board Meeting – July 11, 2016
b. Board Meeting - August 14, 2016
c. Board Meeting - ?
10. Marguerite Walter moved meeting be adjourned at 8:35 pm. Motion seconded by Janet Schoepp..
Minutes
Board Meeting
February 17, 2016
Present: Harry Schoepp, Ann Owens, Ben Hoines, Marguerite Walter, Sandra Hennig, Detlaf Onderka, Norma Burroughs, Marilyn Goebel, Echo-Lynn Williams, Janet Schoepp, Peter Campbell
Missing; John Dafoe, Helga Drevers, Noreen Stecyk
1. Called meeting to order at 7:30pm.
2. Echo-Lynn Williams approved the agenda as presented, Seconded by Ann Owens. Carried.
3. Marguerite Walter moved the minutes of November 16, 2015 be approved as adjusted. Motion was seconded by Noreen Stecyk. Carried.
4. Sandra Hennig stated we have $15,890.63 in the bank as of end of 2015 and $15,689.06 in 2016 of which $15269.06 is for 2016 only. Sandra Hennig moved her report be accepted as presented. Seconded by Ben Hoines. Carried.
5. Stony Central Report: Helga Drevers not present so Harry Schoepp stated the only new thing to mention is that Stony Central is still looking for new members. Also mentioned that there will be no Family Safety Day this year.
6. Fan Out – Is moving to the County Patrol Building as everything is too crowded at the RCMP Building.
7. Old Business:
a) Discussion on a sound system for the hall was held. Sandra Hennig moved we purchase a Sound System to a maximum of $1800.00. Motion was seconded by Ann Owens. Carried. A committee of Marguerite Walter, Harry Schoepp and 2 people from the hall to go purchase at a convenient date or all.
b) The sound system will be given to the hall.
c) Sandra Hennig moved to amend to drop the DARE donation from previous meeting. Motion was seconded by Marilyn Goebel. Carried.
8. New Business:
a) Nominating Committee – Marilyn Goebel and ????.
b) Sandra Hennig moved we donate $2000.00 to DARE. Echo-Lynn seconded the motion. Marilyn Goebel made an amendment that the $2000.00 is for Graminia School first and then other schools. Echo-Lynn Williams seconded the motion again. Carried.
9. Next meeting Dates:
a) AGM - February 22, 2016
b) Board Meeting - April 11, 2016
c) General Meeting - April 18, 2016
10. Marguerite Walter moved meeting be adjourned at 9:00 pm. Motion seconded by Sandra Hennig.
Board Meeting
February 17, 2016
Present: Harry Schoepp, Ann Owens, Ben Hoines, Marguerite Walter, Sandra Hennig, Detlaf Onderka, Norma Burroughs, Marilyn Goebel, Echo-Lynn Williams, Janet Schoepp, Peter Campbell
Missing; John Dafoe, Helga Drevers, Noreen Stecyk
1. Called meeting to order at 7:30pm.
2. Echo-Lynn Williams approved the agenda as presented, Seconded by Ann Owens. Carried.
3. Marguerite Walter moved the minutes of November 16, 2015 be approved as adjusted. Motion was seconded by Noreen Stecyk. Carried.
4. Sandra Hennig stated we have $15,890.63 in the bank as of end of 2015 and $15,689.06 in 2016 of which $15269.06 is for 2016 only. Sandra Hennig moved her report be accepted as presented. Seconded by Ben Hoines. Carried.
5. Stony Central Report: Helga Drevers not present so Harry Schoepp stated the only new thing to mention is that Stony Central is still looking for new members. Also mentioned that there will be no Family Safety Day this year.
6. Fan Out – Is moving to the County Patrol Building as everything is too crowded at the RCMP Building.
7. Old Business:
a) Discussion on a sound system for the hall was held. Sandra Hennig moved we purchase a Sound System to a maximum of $1800.00. Motion was seconded by Ann Owens. Carried. A committee of Marguerite Walter, Harry Schoepp and 2 people from the hall to go purchase at a convenient date or all.
b) The sound system will be given to the hall.
c) Sandra Hennig moved to amend to drop the DARE donation from previous meeting. Motion was seconded by Marilyn Goebel. Carried.
8. New Business:
a) Nominating Committee – Marilyn Goebel and ????.
b) Sandra Hennig moved we donate $2000.00 to DARE. Echo-Lynn seconded the motion. Marilyn Goebel made an amendment that the $2000.00 is for Graminia School first and then other schools. Echo-Lynn Williams seconded the motion again. Carried.
9. Next meeting Dates:
a) AGM - February 22, 2016
b) Board Meeting - April 11, 2016
c) General Meeting - April 18, 2016
10. Marguerite Walter moved meeting be adjourned at 9:00 pm. Motion seconded by Sandra Hennig.
Minutes
Board Meeting
November16, 2015
Present: John Dafoe, Harry Schoepp, Ann Owens, Ben Hoines, Marguerite Walter, Sandra Hennig, Detlaf Onderka, Norma Burroughs, Marilyn Goebel,
Missing Echo-Lynn Williams, Helga Drevers, Noreen Stecyk
1. Called meeting to order at 7:35pm.
2. Marilyn Goebel approved the agenda as presented, Seconded by Ben Hoines, Carried.
3. The item on Minutes of August 9th to be changed. BBQ date to 2016.
The item on Minutes of July 20th to be deleted. Helga Drevers was shown twice. Marguerite Walter moved the minutes of July 20th and August 9th be approved as adjusted. Motion was seconded by Ann Owens. Carried.
4. Sandra Hennig stated we have $15,932.70 in the bank of which $14,887.20 is for 2015. Sandra Hennig moved her report be accepted as presented. Seconded by Ann Owens. Carried.
5. Helga Drevers not present so Harry Schoepp stated the Football tickets were sold in October and November. Only 10 tickets were left as of today. Harry Schoepp also mentioned that Sobeys in Devon and Spruce Grove have been sold to Corporate. Harry also mentioned that New Inspector is Staff Sgt. Neill Pearson, also Staff Stg. Mike Lokken, and also Sgt. Kim Mueller is our liaison.
6. Fan Out – Joanne is not getting the sheets that Kim Mueller is giving her so Kim is going to email them directly to Joanne.
7. Old Business
a) Fund Raiser profit was $3200.95.
b) Prov. membership and insurance has been paid.
c) Tombola – winners must sign for their gift first and then get the gift. This would be a lot less confusing.
d) Marilyn Goebel moved that we print only 90 tickets for the next BBQ. Ann Owens seconded the motion. Carried.
e) Buying of a sound system was tabled to next meeting. Marguerite Walter will get prices.
8. New Business:
a) Marilyn Goebel and Irene Goebel have volunteered to go to the Prov. AGM in Hanna. Marilyn moved we send money now and send the names in later. John Dafoe seconded the motion. Carried.
b) Sandra Hennig will send dollars tomorrow.
c) Nominating Committee- 7 positions available. Marilyn Goebel will be on nominating committee and Harry Schoepp will help her.
d) Donations for 2016.
i) Moved by Sandra Hennig that we donate to DARE, Provincial Crime Watch, Stars the amount of $200.00 for 2016. Norma Burroughs seconded the motion. Carried.
ii) The amount to Golden Spike Hall was tabled to the General meeting.
iii) Marguerite Walter moved we give Neighbour Link $200.00. Ann Owens seconded the motion. Carried.
iv) John Dafoe moved we do not give $25.00 gift prizes at the AGM this year. Sandra Hennig seconded the motion. Carried.
9. Next meeting Dates:
a) General Meeting – November 30, 2015 - special guest on Freemen.
b) Board Meeting – February 17, 2016.
c) AGM meeting- February 22, 2016.
10. Ann Owens moved meeting be adjourned at 8:35pm. Motion seconded by Marguerite Walter
Board Meeting
November16, 2015
Present: John Dafoe, Harry Schoepp, Ann Owens, Ben Hoines, Marguerite Walter, Sandra Hennig, Detlaf Onderka, Norma Burroughs, Marilyn Goebel,
Missing Echo-Lynn Williams, Helga Drevers, Noreen Stecyk
1. Called meeting to order at 7:35pm.
2. Marilyn Goebel approved the agenda as presented, Seconded by Ben Hoines, Carried.
3. The item on Minutes of August 9th to be changed. BBQ date to 2016.
The item on Minutes of July 20th to be deleted. Helga Drevers was shown twice. Marguerite Walter moved the minutes of July 20th and August 9th be approved as adjusted. Motion was seconded by Ann Owens. Carried.
4. Sandra Hennig stated we have $15,932.70 in the bank of which $14,887.20 is for 2015. Sandra Hennig moved her report be accepted as presented. Seconded by Ann Owens. Carried.
5. Helga Drevers not present so Harry Schoepp stated the Football tickets were sold in October and November. Only 10 tickets were left as of today. Harry Schoepp also mentioned that Sobeys in Devon and Spruce Grove have been sold to Corporate. Harry also mentioned that New Inspector is Staff Sgt. Neill Pearson, also Staff Stg. Mike Lokken, and also Sgt. Kim Mueller is our liaison.
6. Fan Out – Joanne is not getting the sheets that Kim Mueller is giving her so Kim is going to email them directly to Joanne.
7. Old Business
a) Fund Raiser profit was $3200.95.
b) Prov. membership and insurance has been paid.
c) Tombola – winners must sign for their gift first and then get the gift. This would be a lot less confusing.
d) Marilyn Goebel moved that we print only 90 tickets for the next BBQ. Ann Owens seconded the motion. Carried.
e) Buying of a sound system was tabled to next meeting. Marguerite Walter will get prices.
8. New Business:
a) Marilyn Goebel and Irene Goebel have volunteered to go to the Prov. AGM in Hanna. Marilyn moved we send money now and send the names in later. John Dafoe seconded the motion. Carried.
b) Sandra Hennig will send dollars tomorrow.
c) Nominating Committee- 7 positions available. Marilyn Goebel will be on nominating committee and Harry Schoepp will help her.
d) Donations for 2016.
i) Moved by Sandra Hennig that we donate to DARE, Provincial Crime Watch, Stars the amount of $200.00 for 2016. Norma Burroughs seconded the motion. Carried.
ii) The amount to Golden Spike Hall was tabled to the General meeting.
iii) Marguerite Walter moved we give Neighbour Link $200.00. Ann Owens seconded the motion. Carried.
iv) John Dafoe moved we do not give $25.00 gift prizes at the AGM this year. Sandra Hennig seconded the motion. Carried.
9. Next meeting Dates:
a) General Meeting – November 30, 2015 - special guest on Freemen.
b) Board Meeting – February 17, 2016.
c) AGM meeting- February 22, 2016.
10. Ann Owens moved meeting be adjourned at 8:35pm. Motion seconded by Marguerite Walter
Minutes
Board Meeting
August 9, 2015
Present: John Dafoe, Harry Schoepp, Ann Owens, Ken Owens, Echo-Lynn Williams, Ben Hoines, Janet Schoepp, Keith Walter, Mary Dafoe, Harold Adam, Gerri Schram, Stan Schram
Minutes taken by Janet Schoepp in the absence of Marguerite Walter.
A member of the County Patrol showed up late, having been told 7pm instead of 6pm. He unfortunately was not asked to speak. An over site which will be corrected next year.
Thanks to Ann Owens, Echo-Lynn Williams, John Dafoe and Harry Schoepp for collecting donations.
Thanks to Agriterra for BBQ and Acklands for porta cool.
Tombola – before supper or after supper. Stay after supper. Correct confusions of handling out donations.
Due to lack of communication, Pastor Nye never showed up.
Possibility of limiting #’s next year.
Possibility of buying a sound system for Golden Spike Hall. Will check with Golden Spike Board to see if they are agreeable.
Next BBQ August 13, 2015. Hall already booked.
Suggestion was made to buy Heather and Ed Walker a gift certificate as a thank you.
End of meeting , then sale of left overs.
Board Meeting
August 9, 2015
Present: John Dafoe, Harry Schoepp, Ann Owens, Ken Owens, Echo-Lynn Williams, Ben Hoines, Janet Schoepp, Keith Walter, Mary Dafoe, Harold Adam, Gerri Schram, Stan Schram
Minutes taken by Janet Schoepp in the absence of Marguerite Walter.
A member of the County Patrol showed up late, having been told 7pm instead of 6pm. He unfortunately was not asked to speak. An over site which will be corrected next year.
Thanks to Ann Owens, Echo-Lynn Williams, John Dafoe and Harry Schoepp for collecting donations.
Thanks to Agriterra for BBQ and Acklands for porta cool.
Tombola – before supper or after supper. Stay after supper. Correct confusions of handling out donations.
Due to lack of communication, Pastor Nye never showed up.
Possibility of limiting #’s next year.
Possibility of buying a sound system for Golden Spike Hall. Will check with Golden Spike Board to see if they are agreeable.
Next BBQ August 13, 2015. Hall already booked.
Suggestion was made to buy Heather and Ed Walker a gift certificate as a thank you.
End of meeting , then sale of left overs.
Minutes
Board Meeting
July 20, 2015
Present: John Dafoe, Harry Schoepp, Ann Owens, Marilyn Goebel, Echo-Lynn Williams, Noreen Stecyk, Ben Hoines, Janet Schoepp, Irene Goebel, Keith Walter, Mary Dafoe
Missing: Helga Drever, Marguerite Walter, Sandra Hennig, Helga Drever, Norma Burroughs
Minutes were taken by Janet Schoepp in the absence of Marguerite Walter.
b. Cooks- Brian Williams, Dave Stecyk, Richard Schoepp
c. Lists of donations from Harry Schoepp and Ann Owens handed in.
d. Ben Hoines and Elizabeth Schoepp – bartenders. Liquor has been ordered from Liquor on McLeod.
e. MC – Gordon Drever
f. Ruth Adams- Fruit baskets
g. Set up- Marilyn moved we set up tables Friday 7pm. Seconded by Echo-Lynn. Carried.
h. Echo-Lynn Williams moved we clean up- Sunday 4pm. Seconded by Ann Owens.
i. Auctioneer- Ed Walker.
j. Getting together to sort items for auction, tombolas, and door prizes on Tuesday at 7pm.
k. Marguerite Walter is getting insurance from Provincial. Placed ads in the paper.
l. We are to order more gate post signs – the long ones.
m. Marilyn Goebel moved we pay $200.00 to Provincial. Seconded by Noreen Stecyk. Carried.
n. Echo-Lynn Williams moved we pay the insurance premiums as billed. Seconded by Ben Hoines. Carried
9. Next meeting dates:
a. Board Meeting – August 9, 2015
b. Board Meeting – November 16, 2015
c. General Meeting - ?
10. Meeting adjourned at 8:27 pm by Harry Schoepp.
Board Meeting
July 20, 2015
Present: John Dafoe, Harry Schoepp, Ann Owens, Marilyn Goebel, Echo-Lynn Williams, Noreen Stecyk, Ben Hoines, Janet Schoepp, Irene Goebel, Keith Walter, Mary Dafoe
Missing: Helga Drever, Marguerite Walter, Sandra Hennig, Helga Drever, Norma Burroughs
Minutes were taken by Janet Schoepp in the absence of Marguerite Walter.
- Harry Schoepp called the meeting to order at 7:36pm.
- Marilyn Goebel moved the approval of the agenda. Seconded by Ann Owens. Carried
- Marilyn moved the approval of the April 13, 2015 minutes. Seconded by Ann Owens. Carried.
- Sandra Hennig not present. No report.
- Stony Central –General Store was a success. More Rural participation
- Fan Out Report –Inspector Graham moving to K-Division. We will be getting a new inspector.
- Old Business - none
- Cst. Nasheim presented Keith Walter with his 10 year plaque.
- New Business:
b. Cooks- Brian Williams, Dave Stecyk, Richard Schoepp
c. Lists of donations from Harry Schoepp and Ann Owens handed in.
d. Ben Hoines and Elizabeth Schoepp – bartenders. Liquor has been ordered from Liquor on McLeod.
e. MC – Gordon Drever
f. Ruth Adams- Fruit baskets
g. Set up- Marilyn moved we set up tables Friday 7pm. Seconded by Echo-Lynn. Carried.
h. Echo-Lynn Williams moved we clean up- Sunday 4pm. Seconded by Ann Owens.
i. Auctioneer- Ed Walker.
j. Getting together to sort items for auction, tombolas, and door prizes on Tuesday at 7pm.
k. Marguerite Walter is getting insurance from Provincial. Placed ads in the paper.
l. We are to order more gate post signs – the long ones.
m. Marilyn Goebel moved we pay $200.00 to Provincial. Seconded by Noreen Stecyk. Carried.
n. Echo-Lynn Williams moved we pay the insurance premiums as billed. Seconded by Ben Hoines. Carried
9. Next meeting dates:
a. Board Meeting – August 9, 2015
b. Board Meeting – November 16, 2015
c. General Meeting - ?
10. Meeting adjourned at 8:27 pm by Harry Schoepp.
Minutes
Board Meeting
April 13, 2015
Present: John Dafoe, Harry Schoepp, Detlef Onderka, Ann Owens, Marilyn Goebel, Echo-Lynn Williams, Noreen Stecyk, Ben Hoines, Les Trautman, Janet Schoepp
Missing: Helga Drever, Marguerite Walter, Keith Walter, Sandra Hennig
Minutes were taken by Janet Schoepp in the absence of Marguerite Walter.
8. New Business:
a. Lists for Directors were passed out. Marilyn Goebel suggested the group gives thanks to Harry & Janet Schoepp and Stan & Gerri Schram for going to the symposium and for a good report. Detlef Onderka asked about a flyer. Marilyn Goebel will check on prices. Would this be better than setting 17 Cent flyers up at table- say at the General Store. Perhaps another tool that could be used for future reference.
b. Would Golden Spike Crime Watch donate a bike if St. Anne N.E. does not donate one. Marilyn Goebel moved we spend up to $200.00 for a bike if St Anne does not come through. Seconded by John Dafoe. Carried.
c. Food committee is corrected.
d. Harry Schoepp and Ann Owens need I.D.
a) Cooks –left open till Apr 27 General Meeting
b) Runners- Echo-Lyn Williams and more from Apr. 27 meeting.
c) Bartenders- Need at least 2 Ben Hoines plus ? Wine to be included- Harry and Jan Schoepp will order.
d) Door Prize Collectors will be Ann Owens and Harry Schoepp.
e) Gordon Drever will be approached to be MC.
f) Pastor Nye will be approached to say grace.
g) Marilyn Goebel moved Ruth Adam do 4 baskets at same price as last year, up to $150.00. Seconded by Noreen Stecyk. Carried.
h) Table price of tickets until General Meeting.
i) Set up time is good. Sunday 5pm for clean up.
e. Auctioneer_ Ed Walker – 2nd Nick Gulka?
9. Next meeting dates:
a. General Meeting – April 27, 2015
b. Board Meeting – July 20, 2015
Meeting adjourned by Marilyn Goebel at 9:05 pm. Seconded by Noreen Stecyk. Carried.
Board Meeting
April 13, 2015
Present: John Dafoe, Harry Schoepp, Detlef Onderka, Ann Owens, Marilyn Goebel, Echo-Lynn Williams, Noreen Stecyk, Ben Hoines, Les Trautman, Janet Schoepp
Missing: Helga Drever, Marguerite Walter, Keith Walter, Sandra Hennig
Minutes were taken by Janet Schoepp in the absence of Marguerite Walter.
- Harry Schoepp called the meeting to order at 7:30pm.
- Fan Out and Membership was added to the agenda under old business. Marilyn Goebel moved the approval of the amended agenda. Seconded by Echo-Lynn Williams. Carried.
- Harry Schoepp moved the approval of the January 19, 2015 minutes. Seconded by Noreen Stecyk. Carried.
- Sandra Hennig not present. No report.
- Stony Central –Family Safety Day. Stony Central to go to General Store. Looking for help for bike rodeo and general store. A sheet was passed around for volunteers.
- Fan Out – Detlaf Onderka is concerned if fan out is working. Harry will ask Joanne to send out a notice if the month is empty.
- Old Business:
- Harry Schoepp spoke about the AGM.
- Trade Fair- see Stony Central above #5.
- General Store- volunteers needed
8. New Business:
a. Lists for Directors were passed out. Marilyn Goebel suggested the group gives thanks to Harry & Janet Schoepp and Stan & Gerri Schram for going to the symposium and for a good report. Detlef Onderka asked about a flyer. Marilyn Goebel will check on prices. Would this be better than setting 17 Cent flyers up at table- say at the General Store. Perhaps another tool that could be used for future reference.
b. Would Golden Spike Crime Watch donate a bike if St. Anne N.E. does not donate one. Marilyn Goebel moved we spend up to $200.00 for a bike if St Anne does not come through. Seconded by John Dafoe. Carried.
c. Food committee is corrected.
d. Harry Schoepp and Ann Owens need I.D.
a) Cooks –left open till Apr 27 General Meeting
b) Runners- Echo-Lyn Williams and more from Apr. 27 meeting.
c) Bartenders- Need at least 2 Ben Hoines plus ? Wine to be included- Harry and Jan Schoepp will order.
d) Door Prize Collectors will be Ann Owens and Harry Schoepp.
e) Gordon Drever will be approached to be MC.
f) Pastor Nye will be approached to say grace.
g) Marilyn Goebel moved Ruth Adam do 4 baskets at same price as last year, up to $150.00. Seconded by Noreen Stecyk. Carried.
h) Table price of tickets until General Meeting.
i) Set up time is good. Sunday 5pm for clean up.
e. Auctioneer_ Ed Walker – 2nd Nick Gulka?
9. Next meeting dates:
a. General Meeting – April 27, 2015
b. Board Meeting – July 20, 2015
Meeting adjourned by Marilyn Goebel at 9:05 pm. Seconded by Noreen Stecyk. Carried.
Minutes
Board Meeting
January 19, 2015
Present: John Dafoe, Sandra Hennig, Harry Schoepp, Detlef Onderka, Ann Owens, Marguerite Walter, Marilyn Goebel, Norma Burroughs, Carole Lapointe, Keith Walter, Echo-Lynn Williams, Noreen Stecyk
Missing: Ben Hoines, Helga Drever, Richard Schultz, Norman Hennig
- Harry Schoepp called the meeting to order at 7:50pm. Harry spoke about how to call for help. Operations Communications-New Policy with the RCMP. Harry had had a meeting with Cst. Mark Steeves.
- Marilyn Goebel moved the approval of the proposed agenda. Seconded by Ann Owens. Carried.
- Marguerite Walter moved the approval of the November 17, 2014 minutes. Seconded by Sandra Hennig. Carried.
- Sandra Hennig stated we have $13,951.79 in the bank, of which $12581.79 is for 2015. Sandra Hennig moved her report be accepted as presented. Seconded by Echo-Lynn Williams. Carried.
- Stony Central – Harry Schoepp reported Trade Fair will be decided tomorrow night at the Stony Central meeting. They are thinking of going to the Heritage booth instead of the Tri Leisure Center. Reason way cheaper.
- Fan Out – Nothing new to report./
- Old Business:
- Stan & Gerri Schram and Harry & Janet Schoepp will attend the provincial meeting.
- No resolution to present this year.
- Poster Contest- January 28th is the DARE Graduation.
- Trade Fair- see Stony Central above #5. Marilyn Goebel will find out cost for a one time mail out of a brochure.
8. New business:
1. Insurance & Provincial Membership paid August 26th, 2014
2. Marilyn Goebel moved we apply for the Parkland Grant this year again, Seconded by Carole Lapointe. Carried.
3. Facebook was discussed and we were not interested in such an item for our association.
4. Membership- Detlaf Onderka was questioning the list.
9. Next meeting dates:
a. Annual General Meeting – January 26, 2015
b. Board Meeting – April 13, 2015
c. General Meeting – April 27, 2015
Meeting adjourned by Marguerite at 8:50pm. Seconded by Norma Burroughs. Carried.
Minutes
Board Meeting
November 17, 2014
Present: John Dafoe, Sandra Hennig, Harry Schoepp, Detlef Onderka, Ann Owens, Janet Schoepp, Mary Dafoe, Marguerite Walter, Marilyn Goebel, Norma Burroughs, Norman Hennig, Les Trautman, Carole Lapointe.
Missing: Noreen Stecyk, Ben Hoines, Echo-Lynn Williams, Helga Drever, Keith Walter, Richard Schultz.
1. Harry Schoepp called the meeting to order at 7:40pm.
2. Marilyn Goebel moved the approval of the proposed agenda. Seconded by Ann Owens. Carried.
3. Marguerite Walter moved the approval of the July 2, 2014 and August 10, 2014 minutes. Seconded by Sandra Hennig. Carried.
4. Sandra Hennig stated we have $13,402.23 in the bank. Sandra Hennig moved her report be accepted as presented. Seconded by Marilyn Goebel. Carried.
5. Stony Central – no report
6. Fan Out – Harry explained that we have Joanne Fesyk as our new Fan Out person. She will try and get more items on the Fan-out as she is meeting with the RCMP on a regular basis.
7. Old Business:
a. Fund raiser profit was $1932.30. Sandra Hennig showed that we actually loss $538.20 in liquor sales. Do not know how that happened but we will have to watch more closely next time.
b. Wine at BBQ was a good idea and we will do the same again next year.
c. Tombola prizes need to be guarded more so people cannot change the numbers on them. Suggestion was made that we hide the numbers at the back of the gift.
Coffee Break
8. New Business:
a. Harry Schoepp spoke about signs being put on corner fence post by crime watch members in order districts.
b. 2015 AGM this year is on Feb 6 & 7, at the Ardrossan Rec Complex. Marilyn Goebel moved we send 2 couples and pay their registration and accommodation. Seconded by Sandra Hennig. Carried.
Les Trautman moved we have an alternate. Seconded by John Dafoe. Carried.
c. Nominations Committee:
Marilyn Goebel and Marguerite Walter volunteered to be the nominations committee. Harry Schoepp will help.
d. Donations to Charities:
i. Sandra Hennig moved we give Golden Spike Community Center $1000.00. Seconded by Norma Burroughs. Discussion followed. Motion defeated.
ii. Les Trautman moved we give Golden Spike Community Center $700.00. Seconded by Detlef Onderka. Carried.
iii. Les Trautman moved we donate $200.00 to DARE. Seconded by Sandra Hennig. Carried.
iv. John Dafoe moved we donate $200.00 to Stars. Seconded by Ann Owens. Carried.
v. Marilyn Goebel moved we donate $200.00 to Alberta Prov. Crime Watch. Seconded by Ann Owens. Carried.
9. Next meeting dates:
a. General Meeting – November 24, 2014
b. Board Meeting- January 19, 2015
c. AGM ---January 26, 2015
10. Meeting adjourned by Marilyn Goebel at 9pm. Seconded by Marguerite Walter. Carried.
Board Meeting
November 17, 2014
Present: John Dafoe, Sandra Hennig, Harry Schoepp, Detlef Onderka, Ann Owens, Janet Schoepp, Mary Dafoe, Marguerite Walter, Marilyn Goebel, Norma Burroughs, Norman Hennig, Les Trautman, Carole Lapointe.
Missing: Noreen Stecyk, Ben Hoines, Echo-Lynn Williams, Helga Drever, Keith Walter, Richard Schultz.
1. Harry Schoepp called the meeting to order at 7:40pm.
2. Marilyn Goebel moved the approval of the proposed agenda. Seconded by Ann Owens. Carried.
3. Marguerite Walter moved the approval of the July 2, 2014 and August 10, 2014 minutes. Seconded by Sandra Hennig. Carried.
4. Sandra Hennig stated we have $13,402.23 in the bank. Sandra Hennig moved her report be accepted as presented. Seconded by Marilyn Goebel. Carried.
5. Stony Central – no report
6. Fan Out – Harry explained that we have Joanne Fesyk as our new Fan Out person. She will try and get more items on the Fan-out as she is meeting with the RCMP on a regular basis.
7. Old Business:
a. Fund raiser profit was $1932.30. Sandra Hennig showed that we actually loss $538.20 in liquor sales. Do not know how that happened but we will have to watch more closely next time.
b. Wine at BBQ was a good idea and we will do the same again next year.
c. Tombola prizes need to be guarded more so people cannot change the numbers on them. Suggestion was made that we hide the numbers at the back of the gift.
Coffee Break
8. New Business:
a. Harry Schoepp spoke about signs being put on corner fence post by crime watch members in order districts.
b. 2015 AGM this year is on Feb 6 & 7, at the Ardrossan Rec Complex. Marilyn Goebel moved we send 2 couples and pay their registration and accommodation. Seconded by Sandra Hennig. Carried.
Les Trautman moved we have an alternate. Seconded by John Dafoe. Carried.
c. Nominations Committee:
Marilyn Goebel and Marguerite Walter volunteered to be the nominations committee. Harry Schoepp will help.
d. Donations to Charities:
i. Sandra Hennig moved we give Golden Spike Community Center $1000.00. Seconded by Norma Burroughs. Discussion followed. Motion defeated.
ii. Les Trautman moved we give Golden Spike Community Center $700.00. Seconded by Detlef Onderka. Carried.
iii. Les Trautman moved we donate $200.00 to DARE. Seconded by Sandra Hennig. Carried.
iv. John Dafoe moved we donate $200.00 to Stars. Seconded by Ann Owens. Carried.
v. Marilyn Goebel moved we donate $200.00 to Alberta Prov. Crime Watch. Seconded by Ann Owens. Carried.
9. Next meeting dates:
a. General Meeting – November 24, 2014
b. Board Meeting- January 19, 2015
c. AGM ---January 26, 2015
10. Meeting adjourned by Marilyn Goebel at 9pm. Seconded by Marguerite Walter. Carried.
Minutes
Board Meeting after the BBQ
August 10, 2014
No agenda. Only those present for the cleaning of hall attended.
Present: Keith Walter, John Dafoe, Ruth Adam, Harold Adam, Ben Hoines, , Harry Schoepp, Janet Schoepp, Mary Dafoe, Marguerite Walter, Echo-Lynn Williams, Marilyn Goebel, Irene Goebel,
Board Meeting after the BBQ
August 10, 2014
No agenda. Only those present for the cleaning of hall attended.
Present: Keith Walter, John Dafoe, Ruth Adam, Harold Adam, Ben Hoines, , Harry Schoepp, Janet Schoepp, Mary Dafoe, Marguerite Walter, Echo-Lynn Williams, Marilyn Goebel, Irene Goebel,
- Pick-up of Tombola prizes & Auctioneer going on at the same time. Not a good idea.
- Harold Adams suggested we get 2 or 3 people to hand out the gifts.
- Potatoes were cold.
- There was a bottle neck at the dessert table. It needs to be moved somewhere else. Maybe to the right by back door- less amount of people there.
- Setup time. – should not be 2 different times.
- We also need to wash all the tables before supper.
- Need to get the set up pattern for the tables from Gerri Schram
- Harry Schoepp also stated that Golden Spike Hall was very generous in letting us use the facility.
- Ben Hoines asked if we could segregate the steaks into size and doneness. Cooks said not possible.
- The BBQ was very hard to clean this year. Keith Walter and Harry Schoepp had to use a Hotsy to clean it.
- Someone suggested we had too many prizes. Harry Schoepp stated that we surely are not going to turn them down.
- Meeting adjourned by Marguerite Walter at 7pm, Echo-Lynn Williams seconded the adjournment.
Minutes
Board Meeting
July 21, 2014
Present: Harry Schoepp, Sandra Hennig, Norman Hennig, Marilyn Goebel, Marguerite Walter, Noreen Stecyk, Les Trautman, Detlef Onderka, Norma Burroughs, John Dafoe, Carole Lapointe, Ben Hoines, Ann Owens, Mary Dafoe, Stan Schram, Keith Walter, Janet Schoepp, Irene Goebel,
Missing: Helga Drever, Richard Schultz, Echo-Lynn Williams, Noreen Stecyk, Norma Burroughs,
1. Harry Schoepp called meeting to order at 7:40pm.
2. Ann Owens moved the approval of the Agenda. Seconded by Ben Hoines. Carried
3. Marguerite Walter moved the approval of the April 14, 2014 minutes. Seconded by Sandra Hennig. Carried.
4. Sandra Hennig stated we have $11,949.86 in Bank for 2014. Sandra Hennig moved the approval of the treasurer’s report. Seconded by Carol Lapointe. Carried.
5. Stony Central Report: Casino will be early July. In St Albert.
6. Stony Central will be putting float in the parade. Bike Rodeo to be held again this year. Victims Services Golf Tournament of which Mary Dafoe will attend. New Banner for float was purchased. Lac St. Anne NE started anew crime watch organization.
7. FanOut Report: Detlaf Onderka, Bert Featherstone, & Harry Schoepp met with the inspector. He stated they don’t have enough man power, & lost of info from shift to shift are some of the causes for no fan out reports.
8. . OLD BUSINESS:
a) Liability Insurance refunds of $42.00 received.
b) Winners of Bike Rodeo- see [email protected].
9. NEW BUSINESS
a) Grant from Parkland was missed this year as they changed the date for completion.
b) Wine at BBQ. – Marguerite Walter moved we try selling wine at the BBQ by the bottle. Ben Hoines seconded the motion. Carried.
c) Volunteers for BBQ in August
i) Cooks- Keith Walter- John Dafoe & ?
ii) Runners – Norma Burroughs & Echo-Lynn Williams
iii) Bartenders –Elizabeth Schoepp & Richard Schoepp
iv) Door Prize we have about 7 items for auction and total of 75 gifts right now.
v) MC for the BBQ- Gordon Drever will be MC again this year.
vi) Set up and clean up time – same as last year.
d) Auctioneer- Harry stated that Ed Walker would do it again this year.
e) Ads in Paper- Noreen Stecyk will place ad in the Dispatch, Country Aside, and Examiner/Reporter.
f) Will print 700 Tombola tickets if we have enough gifts.
10. Next Meeting dates:
a) Board Meeting – Aug 10, 2014 after cleanup of the hall
b) Board Meeting – November 17, 2014
c) General Meeting – November 24, 2014
10. Meeting adjourned by Sandra Hennig at 8:45 pm. Seconded by Marguerite Walter..
Board Meeting
July 21, 2014
Present: Harry Schoepp, Sandra Hennig, Norman Hennig, Marilyn Goebel, Marguerite Walter, Noreen Stecyk, Les Trautman, Detlef Onderka, Norma Burroughs, John Dafoe, Carole Lapointe, Ben Hoines, Ann Owens, Mary Dafoe, Stan Schram, Keith Walter, Janet Schoepp, Irene Goebel,
Missing: Helga Drever, Richard Schultz, Echo-Lynn Williams, Noreen Stecyk, Norma Burroughs,
1. Harry Schoepp called meeting to order at 7:40pm.
2. Ann Owens moved the approval of the Agenda. Seconded by Ben Hoines. Carried
3. Marguerite Walter moved the approval of the April 14, 2014 minutes. Seconded by Sandra Hennig. Carried.
4. Sandra Hennig stated we have $11,949.86 in Bank for 2014. Sandra Hennig moved the approval of the treasurer’s report. Seconded by Carol Lapointe. Carried.
5. Stony Central Report: Casino will be early July. In St Albert.
6. Stony Central will be putting float in the parade. Bike Rodeo to be held again this year. Victims Services Golf Tournament of which Mary Dafoe will attend. New Banner for float was purchased. Lac St. Anne NE started anew crime watch organization.
7. FanOut Report: Detlaf Onderka, Bert Featherstone, & Harry Schoepp met with the inspector. He stated they don’t have enough man power, & lost of info from shift to shift are some of the causes for no fan out reports.
8. . OLD BUSINESS:
a) Liability Insurance refunds of $42.00 received.
b) Winners of Bike Rodeo- see [email protected].
9. NEW BUSINESS
a) Grant from Parkland was missed this year as they changed the date for completion.
b) Wine at BBQ. – Marguerite Walter moved we try selling wine at the BBQ by the bottle. Ben Hoines seconded the motion. Carried.
c) Volunteers for BBQ in August
i) Cooks- Keith Walter- John Dafoe & ?
ii) Runners – Norma Burroughs & Echo-Lynn Williams
iii) Bartenders –Elizabeth Schoepp & Richard Schoepp
iv) Door Prize we have about 7 items for auction and total of 75 gifts right now.
v) MC for the BBQ- Gordon Drever will be MC again this year.
vi) Set up and clean up time – same as last year.
d) Auctioneer- Harry stated that Ed Walker would do it again this year.
e) Ads in Paper- Noreen Stecyk will place ad in the Dispatch, Country Aside, and Examiner/Reporter.
f) Will print 700 Tombola tickets if we have enough gifts.
10. Next Meeting dates:
a) Board Meeting – Aug 10, 2014 after cleanup of the hall
b) Board Meeting – November 17, 2014
c) General Meeting – November 24, 2014
10. Meeting adjourned by Sandra Hennig at 8:45 pm. Seconded by Marguerite Walter..
Minutes
Board Meeting
April 14, 2014
Present: Harry Schoepp, Norman Hennig, Marilyn Goebel, Marguerite Walter, Echo-Lynn Williams, Noreen Stecyk, Les Trautman, Detlef Onderka, Norma Burroughs, John Dafoe, Carole Lapointe
Missing: Ann Owens, Ben Hoines, Sandra Hennig
1. Harry Schoepp called meeting to order at 7:30pm.
2. Marguerite Walter added 8f – Bicycle. Echo-Lynn Williams moved the approval of the amended Agenda. Seconded by Norma Burroughs. Carried
3. Marguerite Walter moved the approval of the January 20, 2014 minutes. Seconded by Marilyn Goebel. Carried.
4. Marguerite Walter presented the Treasurer’s report in Sandra Hennig’s absent. She stated we have $5779.70 in Bank for 2014. Marguerite Walter moved the approval of the treasurer’s report. Seconded by Echo-Lynn Williams. Carried. Marguerite Walter also presented Golden Spike Rural Crime Watch with a cheque of $6711.20 from the profit of the Provincial AGM that was held February7 & 8, 2014.
5. Stony Central report: Les Trautman stated he was disappointed with the way Stony Central held their Annual AGM. All they had was the treasurer’s report and the nominations and nothing else. Marguerite Walter stated we cannot tell Stony Central how to run their meetings. Harry Schoepp stated that he is in the process of trying to get a meeting with the RCMP Inspector but has not received an answer.
Detlaf Onderka stated that we need the fan-out for our community members & for the directors to do their job and therefore need to get with the inspector and let them know our problem in a diplomatic way and come to a unanimous decision on how to fix the problem. Marguerite suggested that when we talk to the inspector that we ask if the new recruits could come to our meetings and see how the fan-out impacts us. Les Trautman suggested that maybe we should promote memberships at the Grey Cup Pool ticket sales, at the Farmer’s Day or the Farmer’s Market instead of at the Tri Leisure trade fair.
6. Fan Out Report
Discussed above.
7. OLD BUSINESS:
a) Liability Insurance refunds not received yet. Marguerite Walter will check with Verna Hart as to where $ are.
b) Name Tags for Directors are done for those who I had pictures for. Need to have the other pictures taken tonight after the meeting is over.
8. NEW BUSINESS
a) Discussed the late membership dues received.
Marilyn Goebel moved that if a member sends in his/her check marked for a specific year, that the cheque not be cashed until they have been contacted and advised that they still owe for the past years and this money will be applied to those years which still makes them due for the current years. Seconded by Norman Hennig. Carried.
Carole Lapointe moved that on our next invoices (in bold/red) we add “If no payment received for 3 years, membership will lapse.” Seconded by Echo-Lynn Williams. Carried.
b) Marilyn Goebel volunteered to help Janet Schoepp in Gerri Schram’s absence.
c) We decided to leave the ticket prices at $20.00 per person for the BBQ in August.
d) Volunteers for BBQ in August
i) Cooks- Keith Walter- need more
ii) Runners – Marilyn Goebel need one more
iii) Bartenders –????
iv) Door Prize collections- Echo-Lynn & Harry Schoepp
v) MC for the BBQ- Gordon Drever or Robert Schoepp. Harry Schoepp will look into this.
vi) Marguerite Walter will order the tickets from the same place and same as last year.
vii) Set up and clean up time – same as last year.
e) Auctioneer- Harry stated that Ed Walker would do it again this year.
f) Pal Insurance- Marguerite will check with Verna Hart for the insurance.
g) Ads in Paper- Noreen Stecyk will place ad in the Dispatch, Country Aside, and Examiner/Reporter.
h) Echo-Lynn moved that this year we print 700 Tombola tickets. Seconded by Marilyn Goebel, Carried.
i) Marguerite moved that GSRCW purchase a unisex bicycle for the Bicycle Rodeo being held in Stony Plain on May 3rd, at the Glenn Hall Arena. Seconded by Norma Burroughs. Carried.
9. Next Meeting dates:
a) General Meeting – April 28, 2014
b) Board Meeting – July 21, 2014
c) Board Meeting – Aug 10, 2014 after cleanup of the hall
10. Meeting adjourned by Marilyn Goebel at 9:30pm. Seconded by Echo-Lynn.
Board Meeting
April 14, 2014
Present: Harry Schoepp, Norman Hennig, Marilyn Goebel, Marguerite Walter, Echo-Lynn Williams, Noreen Stecyk, Les Trautman, Detlef Onderka, Norma Burroughs, John Dafoe, Carole Lapointe
Missing: Ann Owens, Ben Hoines, Sandra Hennig
1. Harry Schoepp called meeting to order at 7:30pm.
2. Marguerite Walter added 8f – Bicycle. Echo-Lynn Williams moved the approval of the amended Agenda. Seconded by Norma Burroughs. Carried
3. Marguerite Walter moved the approval of the January 20, 2014 minutes. Seconded by Marilyn Goebel. Carried.
4. Marguerite Walter presented the Treasurer’s report in Sandra Hennig’s absent. She stated we have $5779.70 in Bank for 2014. Marguerite Walter moved the approval of the treasurer’s report. Seconded by Echo-Lynn Williams. Carried. Marguerite Walter also presented Golden Spike Rural Crime Watch with a cheque of $6711.20 from the profit of the Provincial AGM that was held February7 & 8, 2014.
5. Stony Central report: Les Trautman stated he was disappointed with the way Stony Central held their Annual AGM. All they had was the treasurer’s report and the nominations and nothing else. Marguerite Walter stated we cannot tell Stony Central how to run their meetings. Harry Schoepp stated that he is in the process of trying to get a meeting with the RCMP Inspector but has not received an answer.
Detlaf Onderka stated that we need the fan-out for our community members & for the directors to do their job and therefore need to get with the inspector and let them know our problem in a diplomatic way and come to a unanimous decision on how to fix the problem. Marguerite suggested that when we talk to the inspector that we ask if the new recruits could come to our meetings and see how the fan-out impacts us. Les Trautman suggested that maybe we should promote memberships at the Grey Cup Pool ticket sales, at the Farmer’s Day or the Farmer’s Market instead of at the Tri Leisure trade fair.
6. Fan Out Report
Discussed above.
7. OLD BUSINESS:
a) Liability Insurance refunds not received yet. Marguerite Walter will check with Verna Hart as to where $ are.
b) Name Tags for Directors are done for those who I had pictures for. Need to have the other pictures taken tonight after the meeting is over.
8. NEW BUSINESS
a) Discussed the late membership dues received.
Marilyn Goebel moved that if a member sends in his/her check marked for a specific year, that the cheque not be cashed until they have been contacted and advised that they still owe for the past years and this money will be applied to those years which still makes them due for the current years. Seconded by Norman Hennig. Carried.
Carole Lapointe moved that on our next invoices (in bold/red) we add “If no payment received for 3 years, membership will lapse.” Seconded by Echo-Lynn Williams. Carried.
b) Marilyn Goebel volunteered to help Janet Schoepp in Gerri Schram’s absence.
c) We decided to leave the ticket prices at $20.00 per person for the BBQ in August.
d) Volunteers for BBQ in August
i) Cooks- Keith Walter- need more
ii) Runners – Marilyn Goebel need one more
iii) Bartenders –????
iv) Door Prize collections- Echo-Lynn & Harry Schoepp
v) MC for the BBQ- Gordon Drever or Robert Schoepp. Harry Schoepp will look into this.
vi) Marguerite Walter will order the tickets from the same place and same as last year.
vii) Set up and clean up time – same as last year.
e) Auctioneer- Harry stated that Ed Walker would do it again this year.
f) Pal Insurance- Marguerite will check with Verna Hart for the insurance.
g) Ads in Paper- Noreen Stecyk will place ad in the Dispatch, Country Aside, and Examiner/Reporter.
h) Echo-Lynn moved that this year we print 700 Tombola tickets. Seconded by Marilyn Goebel, Carried.
i) Marguerite moved that GSRCW purchase a unisex bicycle for the Bicycle Rodeo being held in Stony Plain on May 3rd, at the Glenn Hall Arena. Seconded by Norma Burroughs. Carried.
9. Next Meeting dates:
a) General Meeting – April 28, 2014
b) Board Meeting – July 21, 2014
c) Board Meeting – Aug 10, 2014 after cleanup of the hall
10. Meeting adjourned by Marilyn Goebel at 9:30pm. Seconded by Echo-Lynn.
Minutes
Board Meeting
January 20, 2014
Present: Harry Schoepp, Norman Hennig, Marilyn Goebel, Keith Walter, Marguerite Walter, Richard Schultz, Ann Owens, Ben Hoines, Echo-Lynn Williams, Sandra Hennig, Noreen Stecyk, Les Trautman, Stan Schram, Gerri Schram, Detlef Onderka, Marilyn Goebel, Norma Burroughs, Guests- Val Nodeland, Harold Adam & Janet Schoepp
Missing: John Dafoe, Carole Lapointe
1. Harry Schoepp called meeting to order at 7:33pm.
2. Ann Owens moved the approval of the Agenda. Seconded by Marilyn Goebel.
3. Marguerite Walter moved the approval of the November18, 2013 minutes. Seconded by Richard Schultz. Carried.
4. Sandra Hennig stated we have $4376.35 in Bank for 2013. Sandra moved the approval of the treasurer’s report. Seconded by Noreen Stecyk. Carried.
5. Stony Central report: Stan mentioned the AGM meeting at 8pm. Also mentioned we will be renting a booth again this year at the Tri Expo Home & Leisure show on April 11, 12, & 13. Volunteers are needed.
6. Fan Out Report: Reports are not coming from the Crime Analyst as quickly as we want them. Fan outs in 2009 was 116, in 2010 was 177, in 2011 was 251, in 2012 was 277, and in 2013 only 136.
7. OLD BUSINESS:
a) Richard Schultz stated he will help if Norma and Detlaf stay on as directors.
b) Donations sent out – All sent out as per Sandra Hennig. Jan Reimer –Women’s shelter - Ben Hoines stated we put her on the list for 2014
c) Provincial AGM- Sandra and Ron Hennig will not be able to volunteer.
d) Resolution for AGM. Distracted bylaw – Alberta is the only prov. without demerits.
e) Poster contest. Les Trautman opposed the 4 winners but it was passed at the board meeting so it will stand as is. Les Trautman stated we need to sell it to the teachers.
8. NEW BUSINESS
a) Echo Lynn Williams moved we stay with the regular Insurance Plan. Seconded by Stan Schram. Carried. Verna Hart will send us back $42.00 as we over paid for this year.
b) Blog- More concerns to be looked into. Marguerite will do same.
c) We received $1000.00 this year from Parkland County Grant.
d) Marilyn Goebel’s friend made the sign bags for Stony Central.
e) Volunteers needed for Trade Fair. Table to Jan 27th General Meeting.
9. Next Meeting dates:
a) Annual General Meeting – January 27, 2014
b) Board Meeting – April 14, 2014
c) General Meeting – April 28, 2014
10. Meeting adjourned by Marilyn Goebel at 9pm. Seconded by Sandra Hennig.
Board Meeting
January 20, 2014
Present: Harry Schoepp, Norman Hennig, Marilyn Goebel, Keith Walter, Marguerite Walter, Richard Schultz, Ann Owens, Ben Hoines, Echo-Lynn Williams, Sandra Hennig, Noreen Stecyk, Les Trautman, Stan Schram, Gerri Schram, Detlef Onderka, Marilyn Goebel, Norma Burroughs, Guests- Val Nodeland, Harold Adam & Janet Schoepp
Missing: John Dafoe, Carole Lapointe
1. Harry Schoepp called meeting to order at 7:33pm.
2. Ann Owens moved the approval of the Agenda. Seconded by Marilyn Goebel.
3. Marguerite Walter moved the approval of the November18, 2013 minutes. Seconded by Richard Schultz. Carried.
4. Sandra Hennig stated we have $4376.35 in Bank for 2013. Sandra moved the approval of the treasurer’s report. Seconded by Noreen Stecyk. Carried.
5. Stony Central report: Stan mentioned the AGM meeting at 8pm. Also mentioned we will be renting a booth again this year at the Tri Expo Home & Leisure show on April 11, 12, & 13. Volunteers are needed.
6. Fan Out Report: Reports are not coming from the Crime Analyst as quickly as we want them. Fan outs in 2009 was 116, in 2010 was 177, in 2011 was 251, in 2012 was 277, and in 2013 only 136.
7. OLD BUSINESS:
a) Richard Schultz stated he will help if Norma and Detlaf stay on as directors.
b) Donations sent out – All sent out as per Sandra Hennig. Jan Reimer –Women’s shelter - Ben Hoines stated we put her on the list for 2014
c) Provincial AGM- Sandra and Ron Hennig will not be able to volunteer.
d) Resolution for AGM. Distracted bylaw – Alberta is the only prov. without demerits.
e) Poster contest. Les Trautman opposed the 4 winners but it was passed at the board meeting so it will stand as is. Les Trautman stated we need to sell it to the teachers.
8. NEW BUSINESS
a) Echo Lynn Williams moved we stay with the regular Insurance Plan. Seconded by Stan Schram. Carried. Verna Hart will send us back $42.00 as we over paid for this year.
b) Blog- More concerns to be looked into. Marguerite will do same.
c) We received $1000.00 this year from Parkland County Grant.
d) Marilyn Goebel’s friend made the sign bags for Stony Central.
e) Volunteers needed for Trade Fair. Table to Jan 27th General Meeting.
9. Next Meeting dates:
a) Annual General Meeting – January 27, 2014
b) Board Meeting – April 14, 2014
c) General Meeting – April 28, 2014
10. Meeting adjourned by Marilyn Goebel at 9pm. Seconded by Sandra Hennig.
Minutes
Board Meeting
November 18, 2013
Present: Harry Schoepp, Norman Hennig, Marilyn Goebel, Carol Lapointe, Keith Walter, Marguerite Walter, Richard Schultz, Ann Owens, John Dafoe, Ben Hoines, Echo-Lynn Williams
Absent: Stan Schram, Gerri Schram, Sandra Hennig, Detlef Onderka, Marilyn Goebel, Les Trautman
1. Harry Schoepp called meeting to order at 7:30pm.
2. Norman Hennig moved the approval of the Agenda. Seconded by Ann Owens.
3. Marguerite Walter moved the approval of the minutes as corrected. Seconded by John Dafoe. Carried.
4. Marguerite Walter moved the approval of the treasurer’s report as presented in Sandra Hennig’s absent. Seconded by Ann Owens. Carried.
5. Stony Central report: Harry spoke about the grey cups ticket sale. Most of the tickets were sold by the Golden Spike Association. SPDCPA is still looking for donations for the 2014 AGM.
6. Fan Out Report: We are receiving what Maureena gets from the crime analyst. If reports are not given to her we will not receive fan outs.
7. OLD BUSUNESS:
a) Fund raiser profit was $2365.26.
b) PA system for Hall – Norman Hennig stated we could use the hall’s system.
c) Keith Walter looked at the back door and Norman Hennig stated he will bring this up at their next hall meeting.
COFFEE BREAK
8. NEW BUSINESS
a) Echo Lynn Williams moved we pay $272.95 to fix the PC computer with Window 7. Seconded by Carole Lapointe. Carried.
b) Detlef Onderka wanted the address added to the application for new members, so new sheets were done, and passed around to the directors.
c) OHV law expiring- Table to the Nov 26, 2013 meeting.
d) Marguerite Walter moved we send 4 couples to the 2014 AGM Symposium. Seconded by Echo-Lynn Williams. Carried. Volunteers: Ruth and Harold Adam,
Carole Lapointe
Echo-Lynn Williams
Marilyn & Irene Goebel
Stan & Gerri Schram
Alternates: Ron & Sandy Hennig, & Norma & Ed Burroughs.
e) Donations:
a) Echo-Lynn Williams moved we give Golden Spike Hall $400.00. Seconded by Keith Walter. Carried.
b) John Dafoe moved we give STARS $200.00. Seconded by Carole Lapointe. Carried.
c) Carole Lapointe moved we give $200.00 to DARE. Seconded by Ann Owens. Carried.
d) Carole moved we give 4 prizes this year for the POSTER Contest of $5.00, $10.00, $15.00, $20.00, as long as East Parkland RCW agrees with that. Seconded by Echo-Lynn Williams. Carried.
e) Also, three $25.00 prizes will be given as door prizes at the AGM meeting.
f) Harry Schoepp spoke about the 2014 AGM.
9. Next Meeting dates:
a) Board Meeting- January 20, 2014
b) Annual General Meeting – January 27, 2014
10. Meeting adjourned by Ann Owens at 8:40pm. Seconded by Echo-Lynn Williams.
Minutes
Special Board Meeting
October 7, 2013
Present: Harry Schoepp, Norman Hennig, Marilyn Goebel, Gerri Schram, Carol Lapointe, Keith Walter, Marguerite Walter, Richard Schultz
Called meeting to order at 7:50.
We discussed the resolutions that Richard Schultz had composed. Nothing has to change on them. Marguerite Walter will make sure they are written as the APRCW wants them and will submit them ASAP, to Trevor Tychkowsky, President and to Ian Parsons as well.
Meeting adjourned at 8:15 and refreshments were served.
Special Board Meeting
October 7, 2013
Present: Harry Schoepp, Norman Hennig, Marilyn Goebel, Gerri Schram, Carol Lapointe, Keith Walter, Marguerite Walter, Richard Schultz
Called meeting to order at 7:50.
We discussed the resolutions that Richard Schultz had composed. Nothing has to change on them. Marguerite Walter will make sure they are written as the APRCW wants them and will submit them ASAP, to Trevor Tychkowsky, President and to Ian Parsons as well.
Meeting adjourned at 8:15 and refreshments were served.
Minutes
Board Meeting after the BBQ
August 11, 2013
No agenda. Only those present for the cleaning of hall attended.
Present: Keith Walter, Ken Owens, John Dafoe, Ruth Adam, Harold Adam, Stan Schram, Gerri Schram, Ben Hoines, Richard Schultz, Harry Schoepp, Janet Schoepp, Mary Dafoe, Marguerite Walter, Sandra Hennig
Board Meeting after the BBQ
August 11, 2013
No agenda. Only those present for the cleaning of hall attended.
Present: Keith Walter, Ken Owens, John Dafoe, Ruth Adam, Harold Adam, Stan Schram, Gerri Schram, Ben Hoines, Richard Schultz, Harry Schoepp, Janet Schoepp, Mary Dafoe, Marguerite Walter, Sandra Hennig
- Mary Dafoe stated we sold 85 tickets. We made over $1200.00 profit. Total amount of profit to be gotten at a later date.
- Stan Schram moved that we give Ed Walker a $50.00 Gift Certificate along with a Thank You letter. Harry Schoepp will get the gift certificate and Marguerite Walter will get letter ready.
- Harry suggested that we do not remove the tables and chairs away from people next year, who are still enjoying their evening.
- John Dafoe stated that we need a mike. Harry suggested we get hall to buy one and we would help them with some money. Ben Hoines suggested we buy one of our own. Consensus was to try this. Marguerite Walter will get prices for a mike.
- Ruth Adam suggested we have a big basket for the live auction next year.
- Harry Schoepp suggested that Marguerite Walter get the tickets for next year in 2 parts with bigger name space.
- Harry Schoepp thanked everyone for their help!
- Stan Schram thanked Harry & Janet Schoepp for all their dedication.
- Mary Dafoe stated that Bert Featherstone & Glen Hollands said that we were the Best run Crime Watch Association.
- Harry Schoepp stated that Keith Walter will build an insert for the back door of the hall.
- Gerri Schram thanked Ruth Adam, Janet Schoepp, Marguerite Walter and Keith Walter for cutting the vegetables for the salads.
- Harry wants to invite the RCMP Inspector at our next meeting.
- Richard spoke on Resolutions. We will hold a special meeting at Marguerite Walter’s house on Oct. 7, 2013 at 7pm.
- Gerri wants to change salad to a Caesar Salad next year. Also cut down on the fruit.
- Keith Walter adjourned the meeting at 7:30pm. Seconded by Marguerite Walter.
Board Meeting
July 22, 2013
Present: Harry Schoepp, Keith Walter, Marguerite Walter, Stan Schram, Gerri Schram, Mary Dafoe, John Dafoe, Norman Hennig, Noreen Stecyk, Ben Hoines, Sandra Hennig, Marilyn Goebel, Detlef Onderka, Richard Schultz, Rita Schultz
Absent: Carole Lapointe, Robert Schoepp, Ann Owens, Echo-Lynn Williams, Norma Burroughs, Les Trautman
1. Harry Schoepp called meeting to order at 7:20pm.
2. Richard Schultz added 7(l) Resolutions. Mary Dafoe added 7(m) advertizing. Marilyn Goebel moved the adoption of the amended agenda. Seconded by Stan Schram. Carried.
3. Noreen Stecyk moved the approval of April 15, 2013 Minutes. Seconded by Ben Hoines. Carried.
4. Treasurer’s Report – Sandra stated we have $3439.77 in the bank. Sandra Hennig moved her report as presented. Seconded by Keith Walter. Carried.
5. Stony Central Report- Stan Schram said the Bike Safety Awareness went well. Also stated the 2014 AGM is still meeting & trying to collect funds.
6. Fan Out Report- Harry Schoepp stated the fan out is still at the same speed as before. We have had no fan outs lately. Gloria started to learn how to input items as a backup.
7. Old Business
a) Prize Runners –Echo Lynn Williams and Norma Burroughs
b) Cooks – Keith Walter, Stan Schram, John Dafoe & David Stecyk. Harry Schoepp stated we are getting Western Sterling’s BBQ free of charge.
c) Bartenders – Noreen Stecyk & Sandra Hennig
d) Booze – Ben will order. No tickets needed. Prices-$3.00 Beer, Coolers -$4.00, Water, pop, Non ALC beer- $1.00. Marguerite Walter will make posters with prices.
e) PAL Insurance – Ordered and price was &180.00.
f) Auctioneer Ed Walker – We need 2 free tickets.
g) Banner- Harry Schoepp will get banner ready with Year 21 on it.
h) Tombola-500 tickets were done. We will go with 7 to 1 ratio again.
i) Gordon Drever has accepted to be MC for the BBQ.
j) Marguerite Walter advised Ruth Adam to make 3 baskets or more – up to $100.00
k) Set up time and clean up time will be 4pm both days.
l) RCMP want distracted driving demerits on license. Richard will send out the resolution to all executive members so we can look at it at the August 11, 2013 meeting.
m) Noreen Stecyk will place ad in the paper and Harry Schoepp will place ad in the Fan Out. Marguerite Walter will place the Thank You ad in the paper after the fund raiser.
8. New Business
a) Possible speaker for November Meeting- Tim Gourley
b) Parkland County Grant - ready to be submitted
c) Farmer’s Advocate Grant - will submit again this year.
d) Donations Grant - will submit before end of year for two years.
e) Sandra asked if we would be in favor of doing “Movie in the Park” free to attendees. We could sell pop corn, pop, etc. On a Friday or Saturday in August. Richard Schultz moved that Sandra get more info as to cost etc. Seconded by Marilyn Goebel. Carried.
9. Next meeting date
a) Board Meeting – August 11, 2013
b) Board Meeting – November 18, 2013
c) General meeting- November 25,2013
10. Marilyn Goebel moved we adjourn the meeting at 9:35pm. Seconded by Gerri Schram. Carried.
July 22, 2013
Present: Harry Schoepp, Keith Walter, Marguerite Walter, Stan Schram, Gerri Schram, Mary Dafoe, John Dafoe, Norman Hennig, Noreen Stecyk, Ben Hoines, Sandra Hennig, Marilyn Goebel, Detlef Onderka, Richard Schultz, Rita Schultz
Absent: Carole Lapointe, Robert Schoepp, Ann Owens, Echo-Lynn Williams, Norma Burroughs, Les Trautman
1. Harry Schoepp called meeting to order at 7:20pm.
2. Richard Schultz added 7(l) Resolutions. Mary Dafoe added 7(m) advertizing. Marilyn Goebel moved the adoption of the amended agenda. Seconded by Stan Schram. Carried.
3. Noreen Stecyk moved the approval of April 15, 2013 Minutes. Seconded by Ben Hoines. Carried.
4. Treasurer’s Report – Sandra stated we have $3439.77 in the bank. Sandra Hennig moved her report as presented. Seconded by Keith Walter. Carried.
5. Stony Central Report- Stan Schram said the Bike Safety Awareness went well. Also stated the 2014 AGM is still meeting & trying to collect funds.
6. Fan Out Report- Harry Schoepp stated the fan out is still at the same speed as before. We have had no fan outs lately. Gloria started to learn how to input items as a backup.
7. Old Business
a) Prize Runners –Echo Lynn Williams and Norma Burroughs
b) Cooks – Keith Walter, Stan Schram, John Dafoe & David Stecyk. Harry Schoepp stated we are getting Western Sterling’s BBQ free of charge.
c) Bartenders – Noreen Stecyk & Sandra Hennig
d) Booze – Ben will order. No tickets needed. Prices-$3.00 Beer, Coolers -$4.00, Water, pop, Non ALC beer- $1.00. Marguerite Walter will make posters with prices.
e) PAL Insurance – Ordered and price was &180.00.
f) Auctioneer Ed Walker – We need 2 free tickets.
g) Banner- Harry Schoepp will get banner ready with Year 21 on it.
h) Tombola-500 tickets were done. We will go with 7 to 1 ratio again.
i) Gordon Drever has accepted to be MC for the BBQ.
j) Marguerite Walter advised Ruth Adam to make 3 baskets or more – up to $100.00
k) Set up time and clean up time will be 4pm both days.
l) RCMP want distracted driving demerits on license. Richard will send out the resolution to all executive members so we can look at it at the August 11, 2013 meeting.
m) Noreen Stecyk will place ad in the paper and Harry Schoepp will place ad in the Fan Out. Marguerite Walter will place the Thank You ad in the paper after the fund raiser.
8. New Business
a) Possible speaker for November Meeting- Tim Gourley
b) Parkland County Grant - ready to be submitted
c) Farmer’s Advocate Grant - will submit again this year.
d) Donations Grant - will submit before end of year for two years.
e) Sandra asked if we would be in favor of doing “Movie in the Park” free to attendees. We could sell pop corn, pop, etc. On a Friday or Saturday in August. Richard Schultz moved that Sandra get more info as to cost etc. Seconded by Marilyn Goebel. Carried.
9. Next meeting date
a) Board Meeting – August 11, 2013
b) Board Meeting – November 18, 2013
c) General meeting- November 25,2013
10. Marilyn Goebel moved we adjourn the meeting at 9:35pm. Seconded by Gerri Schram. Carried.
Minutes
Board Meeting
April 15, 2013
In Attendance: Norman Hennig, Harry Schoepp, Marilyn Goebel, Carol Lapointe, Marguerite Walter, Richard Schultz, Stan Schram, Gerri Schram, Ben Hoines, Les Trautman, Sandra Hennig, Noreen Stecyk, Robert Schoepp, Echo-Lynn Williams, Ann Owens, Norma Burroughs, John Dafoe, Detlef Onderka,
Missing: Keith Walter
1. Meeting called to order at 7:35 pm by Harry Schoepp.
2. Richard Schultz added 7(d) Resolutions. Echo-Lynn Williams added 8(i) New Fund Raiser. Echo-Lynn Williams moved the adoption of the amended agenda. Seconded by Sandra Hennig. Carried.
3. Noreen Stecyk moved the adoption of the February 18, 2013 minutes. Seconded by Echo-Lynn Williams. Carried
4. Sandra Hennig reported that we have $3703.77 in the bank. Sandra Hennig moved the adoption of her report. Seconded by Ben Hoines. Carried.
5. Stony Central Report – Stan Schram stated that Stony Central would like a resolution about Distracted Driving Law with demerits on your license be brought forward at the AGM. The Trade Fair was very successful. Next year we need to get brochures from each community. Winner of the patio set was Scott Duhig, Spruce Grove.
Marguerite will place the picture on our web site. Bike Rodeo will be held May 4that the Glen Hall Arena. Richard Schultz suggested that next year we have a video about crime watch to show at the booth. Harry stated that the bag that they store the items in for the trade fair needs to be replaced. Marilyn will make one if she gets the measurements. Gerri Schram thanked everyone who helped at the Trade Fair.
6. Fan Out –There are problems with the computer right now and it could cost a few dollars to fix. It is working but needs new software.Richard Schultz asked about magnetic signs for the side of Directors’ vehicles. All Star Sign in Stony Plain would do a set for $10-20 a set.
Magnets for the fridge would also be another item to give to new members. Directors also need better identification such as a name pin, or a lanyard with name in a plastic pouch.
7. Old business:
a) Fund raiser will be August 10, 2013 with no entertainment.
b) Harry asked if we should increase the poster contest to 4 places. Jennifer Mills from Blueberry told Harry that they increased theirs and got more posters handed in this past year. Presentation of the winners will be on April 22, 2013 to the Graminia School.
c) Door Knob items need to be ordered by Stony Central. Harry will bring up at their next meeting. We could use those for the entry for the door prize next year at the trade fair then we would know where the people come from when they fill out the bottom part.
d) Richard Schultz past around the Resolutions, he and Harry Schoepp drafted. We are to come back next meeting with any changes to these 2 resolutions.
e) Harry Schoepp stated that Zone 2 Crime Watch will be having a meeting Oct 19, 2013 from 10am till 2pm at the Leduc Telford House Seniors Center in Leduc at 4807– 46 Street.
8. New Business:
a) Nomination Committee for 2013. Harry asked if Richard Schultz and Irene Goebel would stay on. He thanked Richard, Irene & Marilyn for the excellent work they did last year.
b) Price for booze- Beer and coolers. Leave the same as last year. Two different colors of tickets will be required.
c) Fund Raiser
(i) Cooks – Keith Walter, Stan Schram, John Dafoe and David Stecyk volunteered.
Stan moved we have steaks purchased from Sobeys again this year. Seconded by John Dafoe. Carried.
(ii) Runners - Echo-Lynn Williams and Norma Burroughs Volunteered.
(iii) Bartenders – Noreen Stecyk and Sandra Hennig volunteered.
(iv) Door Prize collectors – Echo-Lynn Williams and Harry Schoepp volunteered.
(v) MC –
(vi) Marguerite asked if Ruth would make the baskets again this year. Gerri Schram moved that we increase the dollar amount to $100.00 for Ruth as she will make a big basket for the Tombola draw and three other for door prizes. Seconded by Richard Schultz.
(vii) Tickets will still be $20.00 per person and time 5pm to 6pm for cocktails, supper at 6pm.
(viii) Set up time: Saturday – 4 pm and Sunday 4 pm with a short board meeting after supper.
(ix) Ben Hoines will get the liquor and permit again this year.
d) Auctioneer – Marvin Klienbert was suggested. John Dafoe will ask him. Nick Golka was also suggested.
e) Number of items for auction was tabled to the next board meeting.
f) Marilyn Goebel moved Marguerite Walter get the PAL Insurance for the BBQ. Seconded by Carole Lapointe. Carried
g) Noreen Stecyk will place ads in the paper in early July.
h) Tombola Tickets- 500 were printed and rolled ready to go. We will start selling them at 5:30 pm once announced by the MC. We will keep the 7 to 1 ratio for the tombola draw.
i) Marguerite Walter will phone Mary Dafoe to see if she will look after the distribution of the tickets this year.
j) New Fund Raiser – Echo-Lynn Williams ask if we would be interested in a Norwex(cleaning supplies)fund raiser where we make 25% of the sales. She will look into it and bring it up at the next board meeting.
k) Gerri Schram asked about a window covering for the kitchen window in the hall. Marilyn Goebel stated that the hall was looking into replacing the window with a window that open to let air in and she would also suggest to place a blind of some kind over it as well.
9. Next meeting dates:
a) General Meeting – April 22, 2013
b) Board Meeting – July 22, 2013
c) Board Meeting – August 11, 2013
10. Gerri Schram moved we adjourn the meeting at 10pm Seconded by Sandra Hennig.
Board Meeting
April 15, 2013
In Attendance: Norman Hennig, Harry Schoepp, Marilyn Goebel, Carol Lapointe, Marguerite Walter, Richard Schultz, Stan Schram, Gerri Schram, Ben Hoines, Les Trautman, Sandra Hennig, Noreen Stecyk, Robert Schoepp, Echo-Lynn Williams, Ann Owens, Norma Burroughs, John Dafoe, Detlef Onderka,
Missing: Keith Walter
1. Meeting called to order at 7:35 pm by Harry Schoepp.
2. Richard Schultz added 7(d) Resolutions. Echo-Lynn Williams added 8(i) New Fund Raiser. Echo-Lynn Williams moved the adoption of the amended agenda. Seconded by Sandra Hennig. Carried.
3. Noreen Stecyk moved the adoption of the February 18, 2013 minutes. Seconded by Echo-Lynn Williams. Carried
4. Sandra Hennig reported that we have $3703.77 in the bank. Sandra Hennig moved the adoption of her report. Seconded by Ben Hoines. Carried.
5. Stony Central Report – Stan Schram stated that Stony Central would like a resolution about Distracted Driving Law with demerits on your license be brought forward at the AGM. The Trade Fair was very successful. Next year we need to get brochures from each community. Winner of the patio set was Scott Duhig, Spruce Grove.
Marguerite will place the picture on our web site. Bike Rodeo will be held May 4that the Glen Hall Arena. Richard Schultz suggested that next year we have a video about crime watch to show at the booth. Harry stated that the bag that they store the items in for the trade fair needs to be replaced. Marilyn will make one if she gets the measurements. Gerri Schram thanked everyone who helped at the Trade Fair.
6. Fan Out –There are problems with the computer right now and it could cost a few dollars to fix. It is working but needs new software.Richard Schultz asked about magnetic signs for the side of Directors’ vehicles. All Star Sign in Stony Plain would do a set for $10-20 a set.
Magnets for the fridge would also be another item to give to new members. Directors also need better identification such as a name pin, or a lanyard with name in a plastic pouch.
7. Old business:
a) Fund raiser will be August 10, 2013 with no entertainment.
b) Harry asked if we should increase the poster contest to 4 places. Jennifer Mills from Blueberry told Harry that they increased theirs and got more posters handed in this past year. Presentation of the winners will be on April 22, 2013 to the Graminia School.
c) Door Knob items need to be ordered by Stony Central. Harry will bring up at their next meeting. We could use those for the entry for the door prize next year at the trade fair then we would know where the people come from when they fill out the bottom part.
d) Richard Schultz past around the Resolutions, he and Harry Schoepp drafted. We are to come back next meeting with any changes to these 2 resolutions.
e) Harry Schoepp stated that Zone 2 Crime Watch will be having a meeting Oct 19, 2013 from 10am till 2pm at the Leduc Telford House Seniors Center in Leduc at 4807– 46 Street.
8. New Business:
a) Nomination Committee for 2013. Harry asked if Richard Schultz and Irene Goebel would stay on. He thanked Richard, Irene & Marilyn for the excellent work they did last year.
b) Price for booze- Beer and coolers. Leave the same as last year. Two different colors of tickets will be required.
c) Fund Raiser
(i) Cooks – Keith Walter, Stan Schram, John Dafoe and David Stecyk volunteered.
Stan moved we have steaks purchased from Sobeys again this year. Seconded by John Dafoe. Carried.
(ii) Runners - Echo-Lynn Williams and Norma Burroughs Volunteered.
(iii) Bartenders – Noreen Stecyk and Sandra Hennig volunteered.
(iv) Door Prize collectors – Echo-Lynn Williams and Harry Schoepp volunteered.
(v) MC –
(vi) Marguerite asked if Ruth would make the baskets again this year. Gerri Schram moved that we increase the dollar amount to $100.00 for Ruth as she will make a big basket for the Tombola draw and three other for door prizes. Seconded by Richard Schultz.
(vii) Tickets will still be $20.00 per person and time 5pm to 6pm for cocktails, supper at 6pm.
(viii) Set up time: Saturday – 4 pm and Sunday 4 pm with a short board meeting after supper.
(ix) Ben Hoines will get the liquor and permit again this year.
d) Auctioneer – Marvin Klienbert was suggested. John Dafoe will ask him. Nick Golka was also suggested.
e) Number of items for auction was tabled to the next board meeting.
f) Marilyn Goebel moved Marguerite Walter get the PAL Insurance for the BBQ. Seconded by Carole Lapointe. Carried
g) Noreen Stecyk will place ads in the paper in early July.
h) Tombola Tickets- 500 were printed and rolled ready to go. We will start selling them at 5:30 pm once announced by the MC. We will keep the 7 to 1 ratio for the tombola draw.
i) Marguerite Walter will phone Mary Dafoe to see if she will look after the distribution of the tickets this year.
j) New Fund Raiser – Echo-Lynn Williams ask if we would be interested in a Norwex(cleaning supplies)fund raiser where we make 25% of the sales. She will look into it and bring it up at the next board meeting.
k) Gerri Schram asked about a window covering for the kitchen window in the hall. Marilyn Goebel stated that the hall was looking into replacing the window with a window that open to let air in and she would also suggest to place a blind of some kind over it as well.
9. Next meeting dates:
a) General Meeting – April 22, 2013
b) Board Meeting – July 22, 2013
c) Board Meeting – August 11, 2013
10. Gerri Schram moved we adjourn the meeting at 10pm Seconded by Sandra Hennig.